V35000 - Equipment & Accessories

Procurement of items under research grants is in accordance to the University Procurement Procedures. 

 Please refer to the Faculty Lab Officers for the Purchase Requisition form.

Procurement
Documents to be submitted to IPSR:
  1. Copy of Faculty Purchasing Committee Meeting - Minutes & attendance
  2. Original Purchase Requisition (PR)
  3. Original Purchase Order (PO)
  4. Copy of Quotations
  5. Copy of Sole agent letter (if applicable)
  6. Justification written on PR (if applicable)
For new asset purchase, PI is required to fill up:
  1. FM-IPSR-R&D-059 Asset Declaration of Newly Purchased Item and attach with Invoice. 
Upon Completion of project, fill in:
  1. FM-IPSR-R&D-020 Asset Declaration to state the current location and caretaker of the items.
Asset ManagementRefer QP-DFN-008 Inventory Management of Research Grant Equipment for management of asset bought under research grant.

Documents to be submitted to IPSR:
  1. Copy of Faculty Purchasing Committee Meeting - Minutes & attendance
  2. Original Purchase Requisition (PR)
  3. Original Purchase Order (PO)
  4. Copy of Quotations
  5. Copy of Sole agent letter (if applicable)
  6. Justification written on PR (if applicable)

For new asset purchase, PI is required to fill up:
  1. FM-IPSR-R&D-059 Asset Declaration of Newly Purchased Item and attach with Invoice. 
Upon Completion of project, fill in:
  1. FM-IPSR-R&D-020 Asset Declaration to state the current location and caretaker of the items.