V11000 - Salary and Wages

Project Research Assistant (PRA) Objectives
  1. To provide researchers of Universiti Tunku Abdul Rahman (UTAR) a platform to source research assistants in research work.
  2. To provide opportunity for students to be involved and assist in research projects and thus enhancing their exposure and experience in research.
Condition
  1. The appointment of Project Research Assistantship is on temporary / part time status.
  2. A Project Research Assistant (PRA) is normally a postgraduate student registered with UTAR.
Salary
  1. Salary recommendation as per Funding Body's Guidelines
  2. Amount deducted from grant = Basic Salary + employer's (EPF + Socso + EIS)
  3. Termination: 2 week notice (initiated by PI or PRA)
Guidelines for Project Research Assistant (PRA) 

Project Research Assistant (PRA) online application form 
 Note: For more guidelines & other related forms, please refer to person in charge in IPSR
Research Scholarship Scheme (RSS) Objectives
  1. To provide researchers of Universiti Tunku Abdul Rahman (UTAR) a platform to source students’ assistance in research work. 
  2. To provide financial support and opportunity for students to be involved and assist in research projects and thus enhancing their exposure and experience in research. 
Condition
The RSS holder funded under UTARRF or R&D grant from external agency/institution/organisation must be a full-time UTAR postgraduate student (by research or mixed mode), and their thesis/dissertation must be related to the project. 

Salary
  1. Stipend payment max of RM2,500.00 (Master Student) or max of RM3,300.00 (PhD Student) or as per Funding Body's Guidelines 
  2. Termination: 2 week notice (initiated by PI or RSS)
Research Scholarship Scheme (RSS) online application form
Note: For more guidelines & other related forms, please refer to person in charge in IPSR
Student Assistantship (SA) Objective
  1. To provide researchers of Universiti Tunku Abdul Rahman (UTAR) a platform to source students’ assistance in research work. 
  2. To provide opportunity for students to be involved and assist in research projects and thus enhancing their exposure and experience in research 
Condition
The Student Assistantship is open to students of UTAR and other institutions of higher learning.

Salary
Applicable to students of UTAR and other institutions of higher learning
  1. Undergraduate Student RM7.00 per hour (max 15 hours/week) 
  2. Postgraduate student RM 9.50 per hour (max 30 hours/week)
Student Assistantship (SA) online application form
Note: For more guidelines & other related forms, please refer to person in charge in IPSR

V21000 - Travel and Transportation

This is solely on travelling incurred related to research activities (e.g. trip for sample collection, sample analysis, survey etc.)
for a particular research project, within the duration of the research project. 

 The lodging expenses, subsistence allowance and the mileage rate
 is according to the Funding Body Guidelines or as specified under the 
UTAR Division of Human Resource Policies and Regulations, where applicable.

Prior Trip Only require to submit the application once, budgeting for the whole year.

If an advance is required, please submit below form at least 17 days prior to the trip. 
FM-IPSR-R&D-011 Application Form for Trip Expenses

The advance request is only applicable for the airfare expenses and accommodation.
After Trip
Submit an official trip claim form (research grant) with supporting documents - within 2 weeks after trip. The approval claims will based on the approved category and amount. 
 

V23000 - Communication & Utilities

Reimbursement: Principal Investigator (PI) should obtain approval (from Faculty - FMC Minutes of meeting)
before proceeding with the purchase.

Documents required
  1. Reimbursement Form
  2. Original receipts/payment voucher/ Invoice & DO or supporting documents which show that payment has been made.

V24000 - Rentals

Procurement of items under research grants is in accordance to the University Procurement Procedures. 

Please refer to the Faculty Lab Officers for the Purchase Requisition form.

Documents required
to be submitted to 
IPSR
  1. Copy of Faculty Purchasing Committee Meeting - Minutes & attendance
  2. Original Purchase Requisition (PR)
  3. Original Purchase Order (PO)
  4. Copy of Quotations
  5. Copy of Sole agent letter (if applicable)
  6. Justification written on PR (if applicable)

V26000/V27000 - Research Materials & Supplies

Procurement of items under research grants is in accordance to the University Procurement Procedures. 

Please refer to the Faculty Lab Officers for the Purchase Requisition form.

Documents required
to be submitted to 
IPSR
  1. Copy of Faculty Purchasing Committee Meeting - Minutes & attendance
  2. Original Purchase Requisition (PR)
  3. Original Purchase Order (PO)
  4. Copy of Quotations
  5. Copy of Sole agent letter (if applicable)
  6. Justification written on PR (if applicable)
Cancellation of PR & POTo be recommended by Chairman of Faculty Purchasing Committee. The duly completed form to be submitted to Director of IPSR for approval.
ReimbursementReimbursement are not allowed for capital expenditure
PI should obtain approval (from Faculty - FMC Minutes of meeting) before proceeding with the purchase.

Documents required:
  1. Reimbursement Form 
  2. Original receipts/payment voucher/ Invoice & DO or supporting documents which show that payment has been made
Purchase of Printed MaterialsCovers book, printed references e.g. journals, proceeding etc.
The printed materials can be either purchase directly by: Principal Investigator or Library.
The printed materials have to be catalogued by the library before any payment can be made. The researcher is subjected and governed to the Library’s rules and regulations. Books will be processed by the Library as part of the Library’s holdings in accordance with the Library’s procedures.
AdvanceSubmit advance application form to IPSR at lease 17 working days from the date you require the advance.

V28000 - Minor Modifications & Repairs

Procurement of items under research grants is in accordance to the University Procurement Procedures. 

Please refer to the Faculty Lab Officers for the Purchase Requisition form.

Documents required
to be submitted to 
IPSR
  1. Copy of Faculty Purchasing Committee Meeting - Minutes & attendance
  2. Original Purchase Requisition (PR)
  3. Original Purchase Order (PO)
  4. Copy of Quotations
  5. Copy of Sole agent letter (if applicable)
  6. Justification written on PR (if applicable)

V29000 - Special Services

Procurement of items under research grants is in accordance to the University Procurement Procedures. 

Please refer to the Faculty Lab Officers for the Purchase Requisition form.

Documents required
to be submitted to 
IPSR
  1. Copy of Faculty Purchasing Committee Meeting - Minutes & attendance
  2. Original Purchase Requisition (PR)
  3. Original Purchase Order (PO)
  4. Copy of Quotations
  5. Copy of Sole agent letter (if applicable)
  6. Justification written on PR (if applicable)
Advance
  1. Submit advance application form to IPSR at lease 17 working days from the date you require the advance. 
  2. After the items has been purchased from the Advance, kindly submit the original receipts.
  3. If there is a balance, the PI is require to return the balance to DFN. DFN will issue a receipt, kindly submit a copy of the receipt to IPSR.
  4. Advance is only applicable to purchase token of appreciation that has been budgeted under V29000. 
  5. Special services fee is not applicable for UTAR Staff.

V35000 - Equipment & Accessories

Procurement of items under research grants is in accordance to the University Procurement Procedures. 

Please refer to the Faculty Lab Officers for the Purchase Requisition form.

Documents required
to be submitted to 
IPSR
  1. Copy of Faculty Purchasing Committee Meeting - Minutes & attendance
  2. Original Purchase Requisition (PR)
  3. Original Purchase Order (PO)
  4. Copy of Quotations
  5. Copy of Sole agent letter (if applicable)
  6. Justification written on PR (if applicable)
For new asset purchase, PI is required to fill up:
  1. FM-IPSR-R&D-059 Asset Declaration of Newly Purchased Item and attach with Invoice. 
Upon Completion of project, fill in:
  1. FM-IPSR-R&D-020 Asset Declaration to state the current location and care taker of the items.
Asset Management
  1. Submit advance application form to IPSR at lease 17 working days from the date you require the advance. 
  2. After the items has been purchased from the Advance, kindly submit the original receipts.
  3. If there is a balance, the PI is require to return the balance to DFN. DFN will issue a receipt, kindly submit a copy of the receipt to IPSR.
  4. Advance is only applicable to purchase token of appreciation that has been budgeted under V29000. 
  5. Special services fee is not applicable for UTAR Staff.