V29000 Special Services


Procurement of items under research grants is in accordance to the University Procurement Procedures. Refer to QP-DFN-003 Procurement for Lab Teaching Research Equipment Lab Consumables & Special Service in a Web2.

Please refer to the Faculty Lab Officers for the Purchase Requisition form.

Documents to be submitted to IPSR:
1. Copy of Faculty Purchasing Committee Meeting - Minutes & attendance
2. Original Purchase requisition (PR)
3. Original Purchase order (PO)
4. Copy of Quotations
5. Copy of Sole agent letter (if applicable)
6. Justification written on PR (if applicable)

If Advance is Required:
Submit advance application form to IPSR at lease 17 working days from the date you require the advance.
After the items has been purchased from the Advance, kindly submit the original receipts, attached with a cover letter to IPSR within 2 weeks.
If there is a balance, the PI is require to return the balance to DFN. DFN will issue a receipt, kindly submit a copy of the receipt to IPSR
Advance is only applicable to purchase token of appreciation that has been budgeted under V29000.

Special services fee is not applicable for UTAR Staff.